Capstone Works Inc

If you’re like me, your inbox can easily get out of hand in a matter of hours. That’s why I’ve created rules to help control the flow of my inbox. In my opinion, rules are a life saver! Organizing your inbox can be automated allowing you to focus on more important tasks and save you tons of time. For instance, if you are subscribed to several daily e-newsletters like I am, you can create rules to automatically move the email to a folder; assign a color, or flag the email as a follow-up item.

Setting up Outlook rules is easy. In this example, I will be moving emails from Robin Robins to a dedicated folder and flagging the email with a blue flag. Follow these simple illustrated steps:

1. Right click the desired email message and select “Create Rule”
   
2. A pop-up box will appear. Underneath “When I get e-mail with all of the selected conditions”, check the box From Robin Robins.
   
3. Underneath “Do the following”, check “Move e-mail to folder”. In this case, I am moving all emails from Robin Robins to the Robin Robins folder
   
4. At the bottom of the pop-up select “Advanced Options”.
   
5. You will see a pop-up of a many of options to choose from. We have already completed this step in the previous screen. Click Next.
   
6. This window is asking what action I would like to take. Notice that “move it to the specified folder” AND “flag message with a colored flag” are checked. On the lower half of the screen titled: “Step 2: Edit the rule description (click an underlined value)” click on the “colored flag” hyperlink choose a flag color. Click Next
   
7. This window titled: “Are there any exceptions?” allows me to choose an array of exceptions. For this example, I will choose none and click next.
   
8. The Finish Rule Setup Screen will appear.  Click finish and you done!
   

This is only ONE example of the many rules you can create. There are so many possibilities that I suggest you practice creating a few different rules to get accustomed to the process. Creating rules will trim down your inbox chaos and can very well change your outlook on Outlook.